In this case, MS Excel will copy everything such as values, formulas, Formats, Comments and validation. MS Excel will overwrite the content with paste. If you want to undo this, press Control + Z from the keyboard.

Copy Paste using Office Clipboard

When you copy data in MS Excel, it puts the copied content in Windows and Office Clipboard. You can view the clipboard content by Home → Clipboard. View the clipboard content. Select the cell where you need to paste. Click on paste, to paste the content.

Copy Paste in Special way

You may not want to copy everything in some cases. For example, you want to copy only Values or you want to copy only the formatting of cells. Select the paste special option as shown below.

Below are the various options available in paste special.
• All − Pastes the cell’s contents, formats, and data validation from the Windows Clipboard.
• Formulas − Pastes formulas, but not formatting.
• Values − Pastes only values not the formulas.
• Formats − Pastes only the formatting of the source range.
• Comments − Pastes the comments with the respective cells.
• Validation − Pastes validation applied in the cells.
• All using source theme − Pastes formulas, and all formatting.
• All except borders − Pastes everything except borders that appear in the source range.
• Column Width − Pastes formulas, and also duplicates the column width of the copied cells.
• Formulas & Number Formats − Pastes formulas and number formatting only.
• Values & Number Formats − Pastes the results of formulas, plus the number.
• Merge Conditional Formatting − This icon is displayed only when the copied cells contain conditional formatting. When clicked, it merges the copied conditional formatting with any conditional formatting in the destination range.
• Transpose − Changes the orientation of the copied range. Rows become columns, and columns become rows. Any formulas in the copied range are adjusted so that they work properly when transposed.

Find & Replace in Excel

MS Excel provides Find & Replace option for finding text within the sheet.

Find and Replace Dialogue

Let us see how to access the Find & Replace Dialogue.

To access the Find & Replace, Choose Home → Find & Select → Find or press Control + F Key. See the image below.

You can see the Find and Replace dialogue as below.

You can replace the found text with the new text in the Replace tab.

Exploring Options

Now, let us see the various options available under the Find dialogue.

• Within − Specifying the search should be in Sheet or workbook.
• Search By − Specifying the internal search method by rows or by columns.
• Look In − If you want to find text in formula as well, then select this option.
• Match Case − If you want to match the case like lower case or upper case of words, then check this option.
• Match Entire Cell Content − If you want the exact match of the word with cell, then check this option.

So, this brings us to the end of blog. This Tecklearn ‘How to Perform Copy & Paste, Find & Replace in Excel’ blog helps you with commonly asked questions if you are looking out for a job in Microsoft Excel. If you wish to learn Excel and build a career in Business Intelligence domain, then check out our interactive, Microsoft Power BI Training, that comes with 24*7 support to guide you throughout your learning period. Please find the link for course details:

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