MS Excel supports various types of graphic objects like Shapes gallery, SmartArt, Text Box, and WordArt available on the Insert tab of the Ribbon. Graphics are available in the Insert Tab. See the screenshots below for various available graphics in MS Excel.

How to add Graphics and Perform Cross-Referencing in Excel

Insert Shape

• Choose Insert Tab » Shapes dropdown.
• Select the shape you want to insert. Click on shape to insert it.
• To edit the inserted shape just drag the shape with the mouse. Shape will adjust the shape.

Insert Smart Art

• Choose Insert Tab » SmartArt.
• Clicking SmartArt will open the SmartArt dialogue as shown below in the screen-shot. Choose from the list of available smartArts.
• Click on SmartArt to Insert it in the worksheet.
• Edit the SmartArt as per your need.

Insert Clip Art

• Choose Insert Tab » Clip Art.
• Clicking Clip Art will open the search box as shown in the below screen-shot. Choose from the list of available Clip Arts.
• Click on Clip Art to Insert it in the worksheet.

Cross Referencing in Excel

Graphic Objects in MS Excel

When you have information spread across several different spreadsheets, it can seem a daunting task to bring all these different sets of data together into one meaningful list or table. This is where the Vlookup function comes into its own.

VLOOKUP

VlookUp searches for a value vertically down for the lookup table.

VLOOKUP(lookup_value,table_array,col_index_num,range_lookup) has 4 parameters as below.

• lookup_value − It is the user input. This is the value that the function uses to search on.
• The table_array − It is the area of cells in which the table is located. This includes not only the column being searched on, but the data columns for which you are going to get the values that you need.
• Col_index_num − It is the column of data that contains the answer that you want.
• Range_lookup − It is a TRUE or FALSE value. When set to TRUE, the lookup function gives the closest match to the lookup_value without going over the lookup_value. When set to FALSE, an exact match must be found to the lookup_value or the function will return #N/A. Note, this requires that the column containing the lookup_value be formatted in ascending order.

VLOOKUP Example

Let’s look at a very simple example of cross-referencing two spreadsheets. Each spreadsheet contains information about the same group of people. The first spreadsheet has their dates of birth, and the second shows their favorite color. How do we build a list showing the person’s name, their date of birth and their favorite color? VLOOOKUP will help in this case. First of all, let us see data in both the sheets.
This is data in the first sheet

This is data in the second sheet

Now for finding the respective favorite color for that person from another sheet we need to vlookup the data. First argument to the VLOOKUP is lookup value (In this case it is person name). Second argument is the table array, which is table in the second sheet from B2 to C11. Third argument to VLOOKUP is Column index num, which is the answer we are looking for. In this case, it is 2 the color column number is 2. The fourth argument is True returning partial match or false returning exact match. After applying VLOOKUP formula it will calculate the color and the results are displayed as below.

As you can see in the above screen-shot that results of VLOOKUP has searched for color in the second sheet table. It has returned #N/A in case where match is not found. In this case, Andy’s data is not present in the second sheet so it returned #N/A.

So, this brings us to the end of blog. This Tecklearn ‘How to add Graphics and Perform Cross-Referencing in Excel’ blog helps you with commonly asked questions if you are looking out for a job in Microsoft Excel. If you wish to learn Excel and build a career in Business Intelligence domain, then check out our interactive, Microsoft Power BI Training, that comes with 24*7 support to guide you throughout your learning period. Please find the link for course details:

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